While many companies allow occasional personal use of office machines and equipment, it is common practice to take advantage of this offering. Almost 80% of office workers tend to run personal projects on office equipment. This can increase your print costs substantially while not even addressing business needs.
There are many ways to optimize your print environment to track analytics and reduce waste. You don’t want to create a blanket policy against personal printing, because that can make employees go directly against a policy or retaliate. It could also significantly reduce morale.
Instead, copiers now have various features that can address print controls, and these can be part of a larger managed print solution.
You can include software such as PaperCut, a helpful print solution that integrates with MFPs to address printing issues.
PaperCut can help to track users, print jobs, and help reduce the use of paper. Not only will this create a cost-saving solution, but it will also increase your office's sustainability. PaperCut can control various types of printing – like black and white over color – and will track data on who may be printing more than is technically allowed.
This tool is one of the best solutions for addressing print and copy needs. It’s a flexible software solution that uses security permissions, print settings, and other MFP features to optimize your print environment and help manage your print budget.
Read more about Papercut in our blog: What is PaperCut Hive?
As cloud tools have advanced, the commercial printing industry has followed suit to include many cloud printing solutions. You can read an in-depth guide to this technology in our article: What is Cloud Printing? Some cloud tools to be aware of are uniFLOW and eGoldFax.
uniFLOW is a tool by Canon that requires active user intervention to retrieve copies. This reduces waste created by abandoned copies left in printer trays. It also mitigates the risk of documents falling into unauthorized hands. This tool offers benefits such as:
Read more about uniFLOW in our blog: What is uniFlOW Online?
If you're in an industry that deals with sensitive documents, cloud faxing may be a great solution to protect data while conducting business.
Gone are the days when faxes were automatically printed upon sending. Now, cloud faxing allows users to securely send faxes and manage contacts within one platform. eGoldFax is a popular choice for cloud faxing due to its easy-to-use interface and security.
Read more about cloud faxing here: 8 Best Online Fax Services for Small Businesses
You might not think too much about your printing strategy, but an inefficient device or tech stack could be draining your budget right under your nose. That's why it's crucial to find a print provider with experience in your industry and business size.
If you're ready to take control of your print costs while optimizing speed, capabilities, and data security, click the button below to speak with a print expert.