eGoldFax is a fax solution that allows users to send and receive faxes from any device. Their solutions offer security, reliability, and regulatory compliance within a company’s environment. Law firms need both function and security in their print solutions. Because of this, eGoldFax is a great solution to ensure confidentiality and productivity.
Enabling Remote Work Environments for Law Firms
When the COVID-19 pandemic forced most offices to close, many lawyers worked remotely. Using eGoldFax, they could still send faxes without going into the office. They could do this by routing faxes digitally to communication platforms such as Microsoft Teams. This can be done from anywhere, so the user is not tied to a telephone line when they send or receive a fax. This eliminates the need for analog lines. This technology will ensure that all employees feel as connected and productive at home as they were in the office.
Promote a Sustainable Environment
With the ability to route and receive faxes virtually, users can save on costs, time, and promote a greener environment. Having the option not physically to print the file if they do not want to, means that less paper and toner will be used. This is a great way to cut down costs while reducing waste at your firm. Another way the solution reduces costs is by eliminating analog lines, which tend to be expensive, costing on average $50 per line.
Keep Confidential Documents Secure
As technology advances, so does the innovation of cybercrime. This means it's crucial to keep confidential data safe from new cybersecurity threats. Cloud-based faxing is a great tool in your cybersecurity arsenal. This is because its features prevent sensitive documents from getting into the wrong hands. With cloud faxing, users can send and receive documents from personal devices. This capability means that documents need not be sent to a machine that others could potentially come across.There is proof of receipt and safekeeping when documents are electronically sent. This prevents documents from being tampered with or lost. In this way, organizations can comply with regulatory mandates by protecting and preserving data. This technology can assist in meeting regulatory requirements from institutions such as:
- HIPPA
- Sarbanes Oxley
- FINRA
- Gramm Leach Bliley
Ask A Managed Print Provider About Cloud Faxing Solutions
Confidence in your fax system can provide peace of mind to your employees. They will breathe easy knowing that their materials always remain confidential.
A managed print company is a great place to start when investigating the right cloud solutions for your business. To learn more about cloud faxing, read our blog: eGoldFax in the Home Office | Usherwood Office Technology.