When we think of the dangers of "hacking," we often visualize our desktop computers as the victim. As a result, companies and individuals have taken extensive measures to protect this information, and rightfully so. The issue, however, is that as computers remain in the spotlight, sophisticated hackers have found a way to access a far less obvious object, the printer. Within the US, UK, France, and Germany, 60% of businesses have suffered from print-related data breaches within the last year.

You never have to print, scan, and send documents from your copier’s control panel again! Our imageRUNNER ADVANCE MFP’s now have the capability to handle your documents using remote operation with your personal device using the Canon PRINT Business App-available as a free download on the Apple App Store and Google Play Store. Mobile Solutions | Canon PRINT Business App | Canon USA For additional information, check out this video.

eGoldFax is a fax solution that allows users to send and receive faxes from any device. Their solutions offer security, reliability, and regulatory compliance within a company’s environment. Law firms need both function and security in their print solutions. Because of this, eGoldFax is a great solution to ensure confidentiality and productivity. Enabling Remote Work Environments for Law Firms With Cloud Fax When the COVID-19 pandemic forced most offices to close, many lawyers worked remotely. Using eGoldFax, they could still send faxes without going into the office. They could do this by routing faxes digitally to communication platforms such as Microsoft Teams. This can be done from anywhere, so the user is not tied to a telephone line when they send or receive a fax. This eliminates the need for analog lines. This technology will ensure that all employees feel as connected and productive at home as they were in the office. To learn more about different cloud faxing services, check out our blog about it here: 8 Best Online Fax Services for Small Businesses Promote a Sustainable Environment With the ability to route and receive faxes virtually, users can save on costs, time, and promote a greener environment. Having the option not physically to print the file if they do not want to, means that less paper and toner will be used. This is a great way to cut down costs while reducing waste at your firm. Another way the solution reduces costs is by eliminating analog lines, which tend to be expensive, costing on average $50 per line. Keep Confidential Documents Secure As technology advances, so does the innovation of cybercrime. This means it's crucial to keep confidential data safe from new cybersecurity threats. Cloud-based faxing is a great tool in your cybersecurity arsenal. This is because its features prevent sensitive documents from getting into the wrong hands.

While many companies allow occasional personal use of office machines and equipment, it is common practice to take advantage of this offering. Almost 80% of office workers tend to run personal projects on office equipment. This can increase your print costs substantially while not even addressing business needs. Is there a better way to control your print and copy output? Absolutely. You don’t want to create a blanket policy against personal printing, because that can make employees go directly against a policy, retaliate, or significantly reduce morale. Instead, copiers now have various features that can address print controls, and these can be part of a larger managed print solution. You can include software such as PaperCut, a helpful print solution that integrates with MFPs to address printing issues. Expanding Productivity of Copiers PaperCut can help to track users, print jobs, and help reduce the use of paper. Not only will this create a cost-saving solution, but it will also increase your office sustainability. PaperCut can control various types of printing – like black and white over color – and will track data on who may be printing more than is technically allowed. Getting the Right Product PaperCut is the best solution for addressing print and copy needs. It’s a flexible software solution that uses security permissions, print settings, and other MFP features to control over printing and help manage your print budget. Ensure you are getting the right product by talking to the experts at Usherwood – they know printing. Ask Usherwood Usherwood Office Technology is your go-to business for addressing print issues in any workplace. Reach out to the team to start saving while increasing your office sustainability today.

When you have some or all of your staff working from home, the idea of faxing documents might be a source of stress. In the old days, you’d have to physically fax an important document to a colleague or client in the office. Sending sensitive documents over email can pose compliance and cybersecurity risks, so faxing is still extremely necessary, especially for HIPAA-compliant and legal firms. Simplifying Faxing in the Modern Age There are tools on the market to simplify faxing while saving time and paper. eGoldFax is an innovative business printing solution that offers simple and secure document transfers, with contacts kept in one place. Users can communicate with teammates, send and receive documents, and manage what gets printed and when to ensure compliance with strict data security regulations. Sustainability Considerations eGoldFax offers a more sustainable way to manage your business faxing. Since it doesn’t send documents to be automatically printed as traditional faxing does, you won’t have spare copies of documents piling up in your or your clients’ printer trays. This saves paper, and in the long run, it will save you money by not having to replace consumables as often. Solving Faxing Challenges For Remote Users For many companies post-pandemic, work cultures have shifted to partially or fully remote work environments. You may have employees working from different states, which complicates traditional faxing that requires hardware and software installation. eGoldFax is a cloud-based fax service that eliminates the need for installations. This makes it easier than ever for work-from-anywhere employees to send and receive documents securely from anywhere. Secure Cloud Fax Solutions for Enhanced Document Security With the rise in cyber attacks against businesses, it’s crucial to incorporate a secure cloud fax system that keeps sensitive information safe. This is especially true for healthcare businesses that need to protect sensitive patient data. To learn more about cybersecurity as it relates to healthcare and printing, read our blog, Healthcare Data Breaches: Does Your Printer Put You At Risk? . Productivity and User Collaboration, All In One Place eGoldFax offers many unique features, including : Unlimited users Multiple fax lines eGoldFax portal to view and keep faxes Stored contacts for easy sending and receiving Messaging capabilities for seamless collaboration When evaluating your business’ fax and printing needs, consider which tools will offer you the unique features you or your clients require. No two companies operate the same way, and factors like user counts, compliance requirements, and cybersecurity are all things to consider. Partnering with a managed printing company is a great place to start, and they’ll be able to assist you in implementing cloud solutions such as eGoldFax.